Resources & Templates

All templates, spreadsheets and documents for organizing your event.

This is the central resource and template hub. All templates are available in the Ouishare Google Drive folder.

Budget & Fundraising #

Event budget (EN) · Sales Tracking Excel doc · Partners Management Spreadsheet · Ticket Policy

Team Organization #

'How to get involved' messages · Job description – Event Production Intern · Volunteer Application Form · Volunteer Agreement · Volunteer Logistics · Email templates for volunteer applications · Volunteer Weekly Schedule · Team briefs (Welcoming, Speakers & Partners Hosting, Team Hosting)

Program #

Program design & Curation Scratchbook · Program Schedule Template · Call for Proposals Form · Speaker Invitation · Speaker Confirmation Email · Speaker Photo & Video Agreement · Speaker Tracking & Logistics · Speaker & Moderator Brief · Team Brief – Master of Ceremony · Note-taking Template

Communications #

Newsletters Plan/Schedule · Monthly Communication Templates · Hacker/Discounted Tickets Email Template · Social Media Action Plan · Social Media Advertising Plan · Post Event Survey

Event Production #

Event Production Roadbook · List of furniture required · Furniture Set-up · Team Brief – Logistics · Team Brief – Food & Beverage · Calculate your Food & Beverage Needs Spreadsheet · Team Brief – Tech

After-event Party #

Party Essentials spreadsheet · Transition program · Party Receipts · Badge Template